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If you had a production listed on the old version of Cyberpaddock, here is a guide to updating it on the new site.

Most of the information contained in your production entry has been migrated across to this new site. The new site gives you the option to add more information to your entry, especially in the area of assets, such as photos, video footage, marketing materials and technical documentation. You should also check that all the information is still up to date.

The following are additional fields and options that can be added to your current entry:

General Information Tab

Short synopsis – a short, punchy synopsis for the first page of your profile (in addition to your longer version further into your profile). This will default to your full synopsis, so you should edit this down to 50 - 100 words. (The full synopsis will appear on the next tab.)
Key credits – the option of highlighting, on the first page of your profile, a number of key artists such as a big name cast member or well-known writer or director (in addition to your full personnel list further into your profile).
Photos – you can load a ‘hero’ image which will head your profile as well as a ‘button’ image which will appear in a smaller form when your profile is seen in a list or as a result of a search. (see here for more details on how to upload assets).
Tags - you can ‘tag’ your production. This is a technique used in many web 2.0 sites to make searches deeper and more effective. You can use as many tags as you like and create new ones when needed. The new profile may have defaulted to some tags, so check and edit if necessary.

Performance Information Tab

You can format your full synopsis using the formatting palette above the field. This allows you different options for fonts, paragraphs etc etc. You can also embed video footage using this palette via YouTube. Simply click on the film icon (second from the right in the bottom row of icons) and paste in your YouTube url.

Availability status - There is a new field to help define the availability of your production which is particularly relevant outside voting rounds.

The performance history has more detail and requests the number of performances rather than number of weeks in previous seasons. The number of weeks will have been imported from the old site, so update this as necessary.

Personnel

You can now order your list of personnel using the boxes on the right hand side numbering from 1 upwards, the person marked ‘1’ will top your list.

Fees

You can now add some additional financial information. If you have particular requirements with regards to contract payments, such as a deposit and when you expect the final balance, you can note it in the ‘Contract Conditions’ field.
Under the section ‘Alternative Fee Structures’, you have the option to offer a per-performance fee or a box office split.

Marketing

You can add more reviews in the first field and format them using the formatting palette.

As well as stating what marketing materials you have available, you can upload examples in the form of pdfs for posters, handbills, Media Releases, bios etc etc. These are uploaded via the assets tab and the ‘marketing’ folder.

Technical Information

The new site has more flexibility in this area, giving you more options to explain your technical needs to presenters.

For example, in the area of lighting, you can write a general description of your requirements in one field, ‘General Description’ or you can be very specific and write a lamp list, lighting channel list and specify your lighting desk requirements in individual fields. There is also a field to detail what equipment you will be touring with. Likewise for the areas of sound.

Although this means more fields, if you leave a field empty it will not appear in your final profile, avoiding blanks and gaps.

There are also additional fields to describe your freight needs (very useful for tour coordinators) and what your production’s APRA arrangements are, even giving you a field to paste in a song list for presenters. You can also include a risk assessment document if you have one and indicate if you have public liability cover.

Crewing

Crewing is now a separate area arranged in 3 sections, ‘bump-in’, ‘performance’ and ‘bump-out’. You are asked to list numbers of crew for these sections in the area of lighting, sound, staging and ‘other’. You have the option to write notes about each section to clarify what is required of the crew or the jobs to be done.

Assets

See guide to managing assets here.